Can I have multiple PST files in Outlook?

Can I have multiple PST files in Outlook?

Unfortunately, Outlook does not provide an option and permission to open multiple PST files in Outlook at once. Users need to import one PST file at a time, and this process takes a long time. To do this, you can simply combine them into one PST file.

How do I create multiple PST files in Outlook?

Method 1: Manual Way to Combine Multiple PST Files

1. In Outlook, click on New Items and select More Items option.
2. Click on the Outlook Data File.
3. Give the name of the new PST file and select the desired location to save the file.
4. Click the OK button and a new PST file is created.

How do I split a PST file by year?

Split PST file by year

1. Click File > Info, and into right section, click Cleanup Tools > Archive.
2. In the Archive dialog, check Archive this folder and all subfolders option first,
3. Click OK. A PST file which include data early than 1/1/2016 has been created, just rename it as 2015.

How many PST files can Outlook handle?

By default, a Unicode pst-file or ost-file can grow as large as 20GB in Outlook 2007 and 50GB in Outlook 2010, 2013, 2016, 2019 and Office 365. However, the technical limit lies at 4194304GB (which is 4096TB or 4PB) and the default limit can be adjusted. The 2GB limit applies to ANSI formatted pst- and ost-files.

Why do I have 2 Outlook data files?

Outlook can create 2 OST files if you have multiple Outlook IMAP profiles configured; for example, one default and one created by you. The second OST file could be an old file or may be associated with a different Exchange account. Outlook sometimes generates new OST files when another session has one locked.

Why do I have so many PST files?

It is possible that Outlook automatically created another PST file under unknown circumstances, and that PST file contains some of your email data. Also, regarding your query about PST file size, this size simply represents the size of the emails that you received while using Outlook.

How do I compress a large PST file?

#2. Archive Option in Outlook to Compress PST Files

1. Launch the Microsoft Outlook application.
2. Click on the File button in the top menu.
3. After that, choose the Info tab from the left pane.
4. Now, click on the Tools icon and then select the Mailbox Cleanup option.
5. Click on the Cleanup Tools, then select the Archive option.

How do I combine multiple PST files?

Start the tool and add PST files or folders.

Select the Merge option and click Next.

Select Merge All Folders or Selected Folders as per the needs.

Choose Merge in New PST,Existing PST,or Outlook Profile.

Check the “ Skip Duplicate Items ” to remove duplicates from Mail,Contacts,Calendars,etc.

In the end,click Next.

How to combine multiple PST files?

Merge Outlook Mails,Calendars,Contacts,Tasks,Journals,Notes

Two Different options available: Merge Outlook PST Files and Join PST Files

Supports to merge two PST files in New PST File,Existing PST File or Outlook Profile

Provides Search Files option to effortlessly search for a specific PST data files

How to split large pst file into smaller parts?

Open Microsoft Outlook application to begin the process

From the primary screen,click on File >> New >> Outlook Data File

Doing this will display a new dialog box.

‘Create Microsoft Personal Folder’ wizard will pop-up now.

Choose one or more folders to move in this newly created PST file

Now,go to the Edit menu and click on the Move to Folder option

How to convert a pst file to another format?

Go to File > Open&Export > Import/Export.

Select Export to a file.

Choose Next.

Pick Outlook Data File (.pst).

Click Next.

Select the very topmost folder,above Inbox,so that you make sure your entire email account is being backed up,including all subfolders.

Select Next.